Commission Descriptions
Building and Grounds:
1. Schedule and approve all church building use
2. Authorize any use of church property or equipment
3. Prepare recommendations to the Council for adequate insurance coverage
4. Verify that an annual audit of church books has been accomplished
5. Provide maintenance and repair of the church building and grounds
6. Recommend the custodian or custodial services to the Council, and carry out regular evaluations of those employed
7. Designate where the official church papers and insurance policies will be secured
Christian Formation:
1. Recommend curriculum and teaching materials to the Council
2. Recommend teachers and any other personnel in the educational program to the Council
3. Promote the spiritual enrichment of the church family in coordination with the Pastor
4. Provide for the operation of the Sunday School, Youth Fellowship, child care during worship, church library, camp and college scholarships, and special events through the year
Missions and Evangelism:
1. Promote mission emphasis through publicity, programs, and speakers
2. Promote local and denominational outreach efforts
3. Request from the Women’s Fellowship and other groups of the church a summary of their mission support activities to be integrated into the annual financial reports
Music and Worship:
1. Assign ushers, acolytes, lay leaders, and sermonette givers, and provide instruction as needed
2. Establish a plan for providing flowers for the sanctuary
3. Recommend persons for choir directors and organists to the church Council, provide for scheduling of music for worship services, and carry out regular evaluations of those employed
4. Provide for the assignment of piano and organ use for individual and group practice
5. Attend to details pertaining to worship such as maintaining altar cloths, altar candles, choir robes, the sanctuary, and hymnals
6. Coordinate and plan with the Pastor special worship services, music programs, Lenten programs, and Easter and Graduation Breakfasts
7. Arrange for publicity for worship services and review periodically
Pastoral Relations:
1. Consult with the Pastor as to his/her needs and objectives, and give pertinent data to the congregation
2. Recommend the pastoral salary to the Stewardship Commission for budgetary consideration
3. Recommend church staff appointments and salaries, i.e. Secretary, to the Council, and carry out regular evaluations
4. Provide a minister in the absence of the Pastor
5. Initiate action of the continuance of severance of the pastoral relationship with the church
6. Develop, maintain, and revise the pastoral expectations document, and conduct performance reviews
Sacraments and Visitation:
1. Prepare for the observation of the Baptism and Communion sacraments for the congregation and provide Communion to the shut-ins when requested
2. Review all requests for baptism and membership presented by the Pastor
3. Supervise the general visitation programs of the church
4. Determine any material needs of the congregation and seek means to alleviate the needs
5. Review church membership rolls according to established guidelines, and make recommendations to the Council
6. Provide for coordinated church growth efforts and outreach to newcomers through use of greeters and follow-up programs
Stewardship:
1. Prepare the annual budget for presentation to the Council, not later than the regular October meeting of the Council. Adjustments, if needed, shall be accomplished by October 21
2. Promote the development of good stewardship, and direct a member canvas for pledging to meet the budget requirements
3. Prepare financial information for the congregation during the year on special appeals, as well as status of giving in relation to the budget
4. Assist in counting of church offerings if requested by the Financial Secretary or the Council
5. Provide for a Memorials Secretary who will acknowledge memorial gifts
Financial Secretary:
1. Count and record church collections each Sunday, and record on the individual member giving cards
2. Make all deposits of church offerings and provide the treasurer with records of the deposits
3. Submit quarterly (or at such intervals as deemed necessary by the Council) to each individual contributing member, a record of his/her contributions
4. Record memorial gifts, special funds, and all other revenue